Type of rental property: (house, condo, basement suite, apartment, etc.)
Landlord info:
Number of landlords
Name of landlord(s) and contact information
Type of landlord: Individual, Corporation, Organization
Tenant info:
Number of tenants
Name of tenant(s) and contact information
Type of tenant: Individual or Corporation
Make sure an address is specified for sending documents prior to and for after the tenancy has ended (2 addresses - address of rental property and permanent address)
Other occupants: specify if allowed, how many, how long for, and names of potential occupants
If a guarantor is required (Y/N) and the name of the guarantor
Guarantor: one who guarantees to pay the rent if the initial tenant defaults on rent payment
Details of the leased property
Complex Name and Address
Description of property
Pet Prohibitions- What kind? How many?
Parking Availability
Smoking (Y/N) ? specific locations allowed
Furnishing details- what and how much is already included and the estimated cost/worth of each piece
Is one allowed to operate a business from the leased property- and the specific regulations of local zoning ordinances that permit that type of activity
Under what circumstances is the landlord allowed to enter
Details of the term of the lease
Type of term: fixed end date, weeks, months, years, automatic renewal (weeks, months, years)
Start date of lease
Who is in possession of the property before the start of the lease
Is there an option to purchase the premise after lease term or during
Rent Details
Currency of payment
Period/frequency of tenant payments: week, month, quarterly, semi-annually, yearly
Amount of rent payment monthly
Day of month for expected payment
Address to send payment
Form of notice required if rent increases
Penalties for late payments: percentage of rent vs. fixed charge
Does the tenant pay taxes on property?
Security/damage deposit-
How much?
Is it held at interest?
Will it be returned at the end of the lease?
Is an inspection report required before the deposit is posted?
Landlord improvements- If so, what improvements will be made and in detail the time frame of completion
Tenant improvements- If allowed? And in what capacity, limits, consent needed, etc.?
Termination Notice details
legal minimum or other specified notice period
Utilities- who is responsible?
Dividing up Insurance
Categories: Tenant?s contents, Landlord?s contents, Leased Property, Personal Injury on Property (Who is responsible for each category)
Disclosure of any mold occurrences in the past
Disclosure of the presence of lead paint
Were the Premises built after 1978- if not, the landlord is legally bound to provide this information to the tenant
All records or reports of lead based paint must be acknowledged and made aware to the tenant
The agent involved in leasing the premises is responsible for this information
Payment of legal costs or attorney fees in the event of a lawsuit- Who is responsible for these costs?
Is subletting allowed by the tenant
What happens in the event that the landlord passes or sells the building during the lease term
Date the lease agreement was signed and when it goes into affect prior to the tenant moving in
Remember to be precise and include additional clauses if need be.
